Two recent surveys confirm what many IT managers have long suspected: if employees are unhappy with company policies on mobile devices or strict mobile security policies that they see as hindering their ability to get work done, they will find a way around the policies so that they can use unsecured devices to access company files.
Every day, IT walks a fine line between balancing mobile security issues and giving people the tools they need to get the job done. Every day, employees move sensitive data around. IT is in charge of securing that data, but what about things like secure mobile printing that tend to fall through the cracks?
Employees cite the need to work while “on the go”, as well as the difficulty of complying with company mobile security policies as reasons for violating policy. For most IT managers and compliance officers,
however, the reasons for the security risks posed by mobile devices are less important than the fact that sensitive data is being put at risk.
For example, a survey done by Harris Interactive on behalf of Fiberlink asked 2,064 U.S. adults about their mobile behavior. Most of the survey respondents said their behavior was “just an effort to get the job done”, but they could still expose sensitive corporate data.
- More than 50% reported uploading sensitive data to cloud services like Dropbox, Google Drive, and iCloud.
- More than 70% of Millennials use their own phones and tablets for work, and open sensitive data in mobile apps such as QuickOffice, Dropbox, or Evernote that aren’t covered by corporate security protections.
- 84% of respondents reported sending sensitive data via their personal email addresses, usually free mail accounts from Google, Yahoo, and other services.
In a survey by Symantec, 62% of respondents said that it was acceptable to transfer work documents to personal computers, tablets or smartphones. The majority of these files, according to Symantec, are never deleted because employees don't understand the risks involved with keeping them. In fact, the company’s director of product marketing, Robert Hamilton, wrote that half of employees who left their position or lost their job in the last 12 months kept confidential company data on personal mobile devices when they left.
The Fiberlink survey adds some disturbing detail to this by reporting that 51% of employed U.S. adults surveyed who have personal smartphones/tablets use these mobile devices for work-related purposes and a third of those in the survey reported that they have lost a USB drive with confidential information on it.
Don’t Add Mobile Printing to Security Risks
One of the employee behaviors that could put company data at risk is transferring files to unsecured workstations (desktops or laptops) because employees need a way to print files stored on mobile devices like smartphones and tablets. Fortunately, there’s a simple, easy-to-use solution that gives employees real ease-of-use and secure mobile printing from any device.
That solution is Breezy. It’s the only scalable solution that can handle high-volume mobile printing to any printer on any network, from any mobile device, with secure device-level encryption for sensitive data. But don’t take our word for it. Check out what Gartner had to say about Breezy in its 2013 report on Cool Vendors in Imaging and Print Services.
Or see for yourself, with a free trial of Breezy’s secure mobile print solution for your company. You’ll be able to deploy the app across your existing print infrastructure in minutes, allowing your users secured, policy-compliant printing from any mobile device, whether at headquarters or through the global Breezy Partner Network of print locations. Click here to start your free